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Tidewater EMS Council, Inc.

Executive Committee

The executive committee is responsible for working in support of, or between board meetings and in an emergency in place of, the full board. The committee performs the work typically associated with a finance committee, an audit committee and a personnel committee.
Job Description
1. Perform policy work
•Carry out specific directions of the board, and take action on policies when they affect the work of the executive committee or when the full board directs the committee to do so.
•Evaluate participation of directors and seek assurance of increased participation or resignation as appropriate.
2. Act as liaison to the executive director
•Nurture the executive director by providing counsel, feedback, and support when needed.
•Facilitate annual assessment of the executive director and report the results of the assessment to the executive director.
•Review compensation and benefits for the executive director.
•Advise the executive director on personnel matters.
•Review and approve personnel policies recommended by the executive director.
3. Conduct executive searches
•Assume the lead in the search for a new executive director or delegate the responsibility to a task force.
•Conduct the research necessary to determine an appropriate salary for the executive director.
•Seek approval from the full board before hiring a new executive director.
4. Help develop a strategic plan
•Initiate the board's involvement in establishing a strategic plan.
5. Oversee budget preparation and financial planning
•Propose for board approval of a budget that reflects the organization’s goals and board policies.
•Ensure that the budget accurately reflects the needs, expenses, and revenue of the organization.
•Review financial statements and investment reports and report significant variances or issues to the board.
6. Safeguard the organization’s assets
•Review proposed new funding and programs for ongoing financial implications, recommending approval or disapproval to the board.
•Ensure that the organization has the proper risk-management provisions in place, including adequate insurance coverage.
7. Ensure compliance with federal, state, and other requirements related to the organization’s finances
•Ensure that the IRS Form 990, other forms, and employment and other taxes required by government are filed completely, correctly, and on time.
•Ensure that an annual independent audit is conducted, and that recommendations are reviewed and acted upon as necessary.
8. Handle urgent issues
•Resolve an emergency or organizational crisis (e.g., loss of funding or unexpected loss of executive director).

Membership: Determined in the Bylaws. Board officers, immediate past president (non-voting if not a director), executive director (non-voting) and four directors elected at large with no more than one of the at large directors from any political jurisdiction. The Board President serves as chair.

Meetings: The Executive Committee will meet as necessary to accomplish its work. The committee may meet in person and/or by telephone conference.

Revised, Board of Directors, April 24, 2008.

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